Privacy Policy

For purposes of applicable data protection laws, the data controller is:

We may collect the following categories of personal data:

A. Personal Identification Information

• Full name
• Gender
• Date of birth (where applicable)
• Country of residence
• Nationality
• Professional credentials
• Professional registration details
• Academic qualifications

B. Contact Information

• Email address
• Telephone number
• Postal address
• Organization or institution

C. Program Participation Information

Where you participate in CanCAF programs, scholarships, fellowships, conferences, research projects, or training initiatives, we may collect:

• Application forms
• Curriculum vitae (CV)
• Professional certifications
• Educational records
• Program performance information
• Attendance records
• Training completion status

D. Donation Information

If you donate to CanCAF, we may collect:

• Donor name
• Contact information
• Donation history
• Payment confirmation details

CanCAF does not store complete payment card details.

E. Technical Information

When you visit our website, we may collect:

• IP address
• Browser type
• Device information
• Operating system
• Access times
• Pages visited
• Referral website information

F. Communications

We may retain records of:

• Emails
• Contact forms
• Event registrations
• Enquiries
• Newsletter subscriptions

Some CanCAF activities may involve health-related projects, cancer awareness initiatives, research programs, or patient advocacy.

In such circumstances, we may collect or process special category data only when:

• Explicit consent has been obtained;
• Processing is necessary for scientific or public health purposes;
• Processing is required by law; or
• Another lawful basis under applicable legislation applies.

We implement enhanced safeguards for sensitive information.

We collect information through:

• Website forms
• Event registrations
• Scholarship applications
• Fellowship applications
• Donation submissions
• Newsletter subscriptions
• Surveys and research activities
• Email correspondence
• Training programme enrolments
• Partnership engagements

We may also receive information from authorized partner organizations involved in delivering CanCAF initiatives. CanCAF's activities include training programs, partnerships, educational initiatives, and capacity-building projects.

Where GDPR applies, we process personal data on one or more of the following legal bases:

Consent

For newsletters, research participation, photographs, testimonials, and certain program activities.

Contractual Necessity

To administer scholarships, fellowships, training programmes, events, partnerships, or volunteer engagements.

Legal Obligation

To comply with applicable laws and regulatory requirements.

Legitimate Interests

To improve our services, manage operations, communicate with stakeholders, promote our mission, and protect our organization.

Public Interest

For educational, public health, and research initiatives consistent with our charitable objectives.

We may use personal information to:

• Administer training programmes and educational initiatives
• Process scholarship and fellowship applications
• Organize conferences and events
• Manage volunteers and partnerships
• Process donations
• Respond to enquiries
• Conduct research and impact assessments
• Publish reports and programme outcomes
• Improve website functionality
• Send newsletters and updates
• Meet legal and regulatory obligations

CanCAF conducts capacity-building, educational, awareness, and partnership initiatives across Africa.

Where permitted by law, we may send:

• Newsletters
• Programme announcements
• Event invitations
• Training opportunities
• Research updates
• Fundraising communications

You may unsubscribe at any time by:

• Using the unsubscribe link in our emails; or
• Contacting us directly.

Our website may use cookies and similar technologies to:

• Ensure website functionality
• Improve user experience
• Analyze website usage
• Enhance security
• Measure website performance

Users may manage cookie preferences through their browser settings.

A separate Cookie Policy may be provided where required.

We do not sell personal information.

We may disclose information to:

Service Providers

Organizations supporting:

• Website hosting
• Email communication
• Payment processing
• Learning management systems
• Data storage

Program Partners

Institutions collaborating with CanCAF on educational and healthcare initiatives.

Professional Advisors

Including auditors, legal advisors, and regulatory consultants.

Regulators and Authorities

Where disclosure is required by law.

Research Institutions

Where appropriate ethical approvals, participant consent, and legal safeguards exist.

Because CanCAF supports programmes across Africa and may collaborate with international institutions, personal information may be transferred to countries outside Ghana. CanCAF operates capacity-building and partnership initiatives involving healthcare and educational stakeholders across Africa.

When international transfers occur, we implement appropriate safeguards including:

• Standard Contractual Clauses (SCCs)
• Data Processing Agreements
• Adequacy mechanisms where applicable
• Technical and organizational security measures

We retain personal information only as long as necessary to:

• Deliver programmes and services
• Fulfil legal obligations
• Resolve disputes
• Maintain historical and impact records
• Meet audit requirements

Retention periods are determined according to legal, regulatory, contractual, and operational requirements.

CanCAF implements reasonable administrative, technical, and organizational measures to protect personal information against:

• Unauthorized access
• Disclosure
• Alteration
• Loss
• Misuse
• Destruction

Security measures may include:

• Access controls
• Encryption
• Secure storage systems
• Password protection
• Staff confidentiality obligations

No electronic transmission or storage system can be guaranteed to be completely secure.

Subject to applicable law, you may have the right to:

Access

Request a copy of your personal data.

Rectification

Correct inaccurate or incomplete information.

Erasure

Request deletion of personal information under applicable circumstances.

Restriction

Request limitation of processing.

Objection

Object to certain forms of processing.

Data Portability

Receive personal information in a structured and machine-readable format.

Withdraw Consent

Withdraw consent at any time where processing relies on consent.

CanCAF does not knowingly collect personal information from children unless:

• Appropriate parental or guardian consent has been obtained; and
• The collection is necessary for an approved programme or activity.

Where information relating to minors is processed, additional safeguards will be implemented.

CanCAF may capture photographs, audio recordings, video recordings, testimonials, and interviews during:

• Conferences
• Training programmes
• Fellowships
• Scholarship events
• Workshops
• Public engagement activities

Where required, consent will be obtained before publication or promotional use.

Individuals may withdraw consent subject to practical and legal limitations.

CanCAF maintains procedures for identifying, reporting, managing, and responding to personal data breaches.

Where required by law:

• Relevant authorities will be notified.
• Affected individuals may be informed.
• Appropriate remediation measures will be implemented.

Our website may contain links to third-party websites including educational institutions, healthcare organizations, donors, partners, and collaborators.

CanCAF is not responsible for:

• Third-party privacy practices
• Third-party policies
• Third-party content

Users should review the privacy policies of external websites before providing personal information.

CanCAF may update this Privacy Policy periodically.

Updated versions will be posted on our website with a revised effective date.

Continued use of the website after publication of changes constitutes acceptance of the updated Policy.

If you have concerns regarding our handling of personal information, please contact CanCAF first so we may attempt to resolve the matter.

Where applicable, individuals may also lodge complaints with:

See also our Terms of Service.